Adding a staff member
Updated on 2026-09-04
A staff member in HairConnect is anything that gets a column in the calendar: a hairdresser, but just as easily a cabin or a wash chair.
Where do I find this?
Team → Medewerkers (staff).
The form
A round photo box on the left, the details on the right. A photo and not a file path: whoever opens this screen wants to see who it is.
| Field | Required | Notes |
|---|---|---|
| Foto (photo) | no | is cropped to a circle |
| Voornaam (first name) | yes | |
| Achternaam (surname) | no | |
| Naam in de agenda (name in the calendar) | no | Kort houden: dit staat boven de kolom. — Keep it short: this appears above the column. |
| Kleur in de agenda (colour in the calendar) | no | |
| E-mailadres (email address) | no | |
| Telefoon (phone) | no |
Rol in het salon (role in the salon)
| Toggle | Default | Notes |
|---|---|---|
| Zichtbaar in de agenda (visible in the calendar) | on | Uit voor wie niet ingepland wordt. — Off for anyone who is not scheduled. |
| Online boekbaar (bookable online) | on | Klanten kunnen deze medewerker zelf kiezen. — Clients can choose this staff member themselves. |
| Dit is een cabine of stoel (this is a cabin or chair) | off | Geen mens maar een plaats. Kan niet als voorkeur gekozen worden. — Not a person but a place. Cannot be chosen as a preference. |
| Moet prikken (must clock in) | off | determines who appears on the time clock screen |
Overgezet uit Optios (migrated from Optios)
If this stylist came from an Optios migration, you find here, collapsed, what they were allowed to do there and which account followed from it. The import creates that account itself — there is nothing to retype.
The translation is coarse, because HairConnect has three roles and Optios seventeen rights:
| At Optios | Becomes here |
|---|---|
| manager, or access to the settings | Manager |
| everything else | Medewerker (staff) |
Owner is never assigned automatically, and nobody is ever demoted: if someone already had a heavier role here, they keep it. No password is invented either — the stylist sets their own through forgot password on the login screen.
Two things the import cannot solve, and which land in Opkuisvoorstellen: a stylist who had no e-mail address at Optios (without one nobody can log in), and an address that already belongs to another salon's account.
Diensten (services)
A collapsed section in which you set out which services this person performs, and how long those take with him or her. See Services per staff member.
Rechten (rights)
Rights and skills sit together on the record, as at Optios: under Diensten is what this staff member can do, here what he or she may do. Per group one switch per right, with one sentence of explanation underneath.
| Group | Switches |
|---|---|
| Kassa (point of sale) | manage the till: reverse a receipt, take cash out and put cash in, count the till, give a discount |
| Team (team) | correct punches, manage work schedules |
| Beheer (management) | salon settings, reports |
The role of the account is both the ceiling and the default.
- The owner has everything, always. On their record all switches are on and greyed out.
- A manager has everything by default except the salon settings. The owner can add those, or take something away.
- A staff member has reversing, cash in and out, counting the till and giving a discount on by default, and the rest off. The whole team stands at the counter, and settling also means correcting a wrong receipt or taking change out of the drawer; if you do not want that for someone, switch it off on their record. Team and management you tick per person. The salon settings cannot be ticked for a staff member.
Whoever lacks a right does not see the button in the point of sale and does not get to the screen in the back office. And you can only give what you have yourself: a manager without access to the settings cannot give it to anyone either.
If the staff member came from Optios, the rights there are the starting value: whoever could manage the till there has the till switches on here; whoever could reach the settings there has the settings here. What you change yourself afterwards stays — also after a new import.
Every change goes into the Logboek (audit log) under Rechten en toegang (rights and access): Kris gaf Nova het recht om kasgeld uit te nemen of in te leggen — Kris gave Nova the right to take cash out or put cash in.
Dienstverband (employment)
A collapsed section with three fields.
| Field | Notes |
|---|---|
| In dienst sinds (employed since) | |
| Uit dienst vanaf (employment ends on) | Blijft in de historiek staan, verdwijnt uit de agenda. — Stays in the history, disappears from the calendar. |
| Volgorde in de agenda (order in the calendar) | a number; dragging the list is easier |
Cabins and chairs
Switch on Dit is een cabine of stoel for whatever is not a person. Such a resource:
- gets an ordinary column in the calendar, with Cabine of stoel under the name in the list;
- can not be chosen as a regular staff member or as a preference;
- is never bookable online;
- does not appear among the staff members at the point of sale;
- is skipped in the performance figures.
The order of the calendar columns
Drag the rows in the list. That order is the order of the columns in your calendar.
The list
Photo, Naam (name), Diensten (services — the number), In agenda (in calendar), Online boekbaar (bookable online), and in the column menu also Prikt (clocks in) and Uit dienst (out of service).
Filters: Cabine of stoel (cabin or chair) and Zichtbaar in agenda (visible in calendar).
If there is nothing yet: Nog geen medewerkers — Voeg iedereen toe die een kolom in de agenda krijgt — ook de cabines en de wasstoelen, want ook die worden ingepland. — No staff members yet — Add everyone who gets a column in the calendar — including the cabins and the wash chairs, because those are scheduled too.
Someone who leaves
Fill in Uit dienst vanaf. The person disappears from the calendar and from the booking page, but stays in the history: old appointments and old receipts keep their name.
With the assistant
Two fields of this record can also be set by telling Hairlien: Noor staat vanaf nu online boekbaar (Noor is bookable online from now on) and Jonas is uit dienst vanaf 30 september (Jonas leaves on 30 September). The proposal shows what is there now and what it becomes; the rest of the record is left alone. Here too, leaving is not deleting: the person stays in the history.
Frequently asked questions
Where do I link a work schedule to a staff member? Not in this form. The work schedule is a separate screen; see Work schedules.
Where is this person's login account? Under Instellingen → Gebruikers (users). A staff member and a user are two different things: the first gets a calendar column, the second can log in. You link them to each other in the user form.