Signing your salon up
Updated on 2026-08-23
You sign your salon up yourself at https://hairconnect.be. No sales person is involved and no bank card is asked for: after the form you have thirty days of a fully working salon.
What to have to hand
- Your VAT number, with the country code in front — for example
BE0123.456.789. Dots and spaces may stay. - The name of your salon as your clients know it.
- An e-mail address. It immediately becomes your login, so take one you read yourself and not your accountant's.
- A password of at least eight characters.
Street, postcode and town can be filled in now or later under Instellingen → Het salon (settings → the salon). They appear on your receipts, so leave them empty rather than putting something wrong in them.
Why we ask for your VAT number
HairConnect is a package for businesses, and your VAT number appears on every invoice you get from us. We check it against VIES, the European Commission's VAT database, in which all member states publish their numbers.
That happens in two steps, and the difference is worth knowing:
| What happens | What you see |
|---|---|
| Your number has a typo or is missing the country code | You cannot continue. The form says so immediately. |
| VIES knows your number | Your salon name is suggested and you carry on. |
| According to VIES your number does not exist | You cannot continue. Check it on your invoice or on your company register extract. |
| VIES does not answer | You simply carry on. |
That last line is deliberate. VIES goes down regularly, and that is a fault at the Commission, not a problem with your business. Your salon is created, your trial starts, and we check your number again later. You notice nothing; we only get in touch if the number then turns out not to exist after all.
The suggested name and address
If VIES knows your number, we show the name and address as they appear in your member state's register. That is a suggestion, not a filling-in. Those details are often years old, written in capitals or abbreviated, and the company name is rarely the name on your shopfront.
We show the address as one single line next to the fields, exactly as we receive it. We do not split it automatically into street, postcode and town: every member state writes it differently, and a wrongly split address ends up on your receipt — a fiscal document. So copy it over yourself and correct what is wrong.
What you get
- Your own salon, with its own booking page on
boeken.hairconnect.be - One account, with the role Zaakvoerder (owner). You add staff yourself under Salon → Gebruikers (users).
- Thirty days of trial, without a card and without notice. Why thirty and not fourteen: your clients come back every four to six weeks, so only after a full month have you had the same client in your agenda twice and done one month-end close.
After signing up you log in at /admin with the same e-mail address and password. Carry on from there with Setting the salon up.
Frequently asked questions
I have already signed up, but I get "er bestaat al een salon met dit btw-nummer" (a salon already exists with this VAT number).
Then your salon already exists. Log in at /admin with the e-mail address of the first signup. If you no longer remember it, e-mail us.
I have two branches. Sign your main branch up first. We add a second one at a lower rate, because it hangs off the first — e-mail us.
My business is not Belgian. That is fine. Any VAT number from the European Union is accepted, as long as the country code is in front.
I have not started yet and so have no VAT number. Then wait until you have your number. Without a VAT number we cannot send you an invoice you can put through your books.