Cash journal and transactions

Updated on 2026-10-06

Cash journal

Rapporten → Kassaboek (Reports → Cash journal). Opens on this month — a cash shortfall from last week is rarely something you trace back on a single day.

Table 1 — Kassaboek

Float + cash receipts + pay-ins − pay-outs = expected drawer.

Without a count it shows — and not 0. No count means no difference, not a difference of zero.

In the totals row, Verwachte lade and Getelde lade stay empty. They are balances at the end of a day, not amounts that add up: summing them gives a number that means nothing. The opening and closing balance of the period are in table 3, Saldo van de lade. The other columns, Verschil included, are still added up — on screen and in the CSV for your accountant.

Only payment methods that are cash count. Bancontact is not in the drawer.

The float you put in the drawer in the morning should be booked as a cash movement Erin (in). Then expected covers exactly the same contents as counted, and every difference is a real difference. Every day stands on its own: one forgotten count does not pollute the rest of the month.

If the drawer is counted twice on one day, the last count is the one that counts.

What goes on an invoice is kept apart

A sale you write an invoice for is not a cash taking: that turnover belongs in the sales journal, not among the day's cash receipts. So Contant ontvangen leaves an invoiced receipt out, and that day's invoiced total sits in its own column, Gefactureerd.

Did the customer still pay cash at the register? Then that money is in the drawer. It is shown separately under Contant op factuur and counts towards the expected drawer as usual — otherwise this report would show a shortfall that does not exist.

The three columns only appear when you actually invoiced something in that period.

VAT is not affected. The turnover is on the receipt and stays in the daily takings and in the VAT summary; an invoice is another sheet of paper about the same sale. See Creating an invoice.

A closed quarter

Every quarter everything goes to your accountant. Once that has happened — the quarter is over and all its cash days have been sent — that period is fixed. Nothing changes any more on a receipt or an invoice from such a quarter, and the screen says so in plain words: "Q2 2026 is afgesloten en naar de boekhouder gestuurd." (Q2 2026 is closed and sent to the accountant.)

Putting things right is still possible, along the route that leaves a trace: a reversal for a receipt, a credit note for an invoice. Both carry their own date and their own number, and both land in the quarter that is running now. What your accountant already has stays exactly as it left — the original receipt keeps counting in its own quarter. The amount does not disappear from May; it appears next to it, negative, in September.

Table 2 — Kasbewegingen (cash movements)

Everything that went into or out of the drawer outside of a receipt.

Moment (moment), Door (by), Reden (reason) and Bedrag (amount). Maximum 500 rows.

See Reversals and the cash drawer for the booking itself.

If you came from Optios, the deposits and withdrawals you entered there are listed here too, each separately, with (uit Optios) (from Optios) in the reason — for instance Storting naar de bank (uit Optios) (deposit to the bank, from Optios). Optios gives no time, so only the day is shown. Door (by) shows the staff member, or the name exactly as Optios gave it if it matches nobody here. See Migrating from Optios yourself.

Table 3 — Saldo van de lade (drawer balance)

Opening balance + cash received + pay-ins − pay-outs = closing balance.

From opening to closing balance, in one sum that closes. Post (item), Bedrag (amount) and Toelichting (explanation):

This table only appears when there is a starting point: a count, or the opening balance from Optios. A balance that starts at zero would be invented.

The opening balance from Optios is not a count. It never appears as Getelde lade (counted drawer) and it does not make a register day count as counted. It is only the starting point: from your first own count on, the cash journal continues with what you counted.

Table 4 — Correcties op een vorige periode (corrections on an earlier period)

Corrections booked in this period but concerning a quarter that has already gone to the accountant. They stand here separately and do not count towards the revenue above.

That block sits beside the ordinary figures, not inside them. The revenue of this quarter stays the revenue of this quarter, and the correction of an earlier period stands separately below it. That way you never add the two together, and your accountant sees at a glance that something in an earlier return has moved — with the amount, the quarter and the reason alongside.

The same block appears under Dagontvangsten (daily takings) and travels along in what is mailed to your accountant. It is only there when something has actually been put right in that period.

A reversal or credit note within the quarter that is still running does not appear here. That is ordinary revenue: your accountant has not seen that period yet, so there is nothing to put right about what he already has.

Transactions

Rapporten → Transacties (Reports → Transactions). This is the only report that does not add up but lists. It exists for the question "that customer says he paid cash on Tuesday, is that right?"

The filters

Alongside the period: Medewerker (staff member) (Iedereen, everyone), Betaalmiddel (payment method) (Alle, all), Klant (customer) (Alle klanten, all customers) and the toggle Toon ook geannuleerde bonnen (also show cancelled receipts), which is on by default.

Cancelled receipts are included by default: that is exactly why you open this screen. They do not count towards the total.

Switch that toggle off and what remains is exactly what also counts in the revenue report. That way you can put the two screens side by side; they ought to match.

Gevonden (found)

Above the list there are five figures: Bonnen (receipts), Tegenboekingen (reversals), Geannuleerd (cancelled), Totaal (total) and Gemiddelde bon (average receipt). They come from all the receipts found, not from the visible page — otherwise the total would change as you page through.

The list

Bon (receipt) — the reference, such as 20260904-1432-3f2a9c1d (with Tegenboeking underneath where applicable), Afgesloten (closed), Klant (or Geen klant, no customer), Kassier (cashier), Totaal, Btw (VAT), Status and Factuur (invoice) — the number of the invoice on that receipt, also one from Optios.

Below the list, just as below the cash journal and the daily takings, is the block Facturen in deze periode (invoices in this period): every invoice and credit note of the period with its number, the customer and the receipt it is about — including an invoice without a receipt, which by definition has no row in the list. See Daily takings and VAT.

You can search on a receipt's reference: the date, the time of closing and the first eight characters of its key, 20260904-1432-3f2a9c1d. Date and time alone (20260904-1432) give every receipt of that minute; the tail alone (3f2a9c1d) finds the receipt too.

If there is nothing: Geen bonnen gevonden — Pas de periode of de filters aan. (no receipts found — adjust the period or the filters.)

The export

The export covers all receipts that match your filters, not the visible page, and has its own columns: reference, date, customer, staff members, payment method, number of lines, amount excl. VAT, VAT, total and status.

Above 5.000 receipts it is cut off, with the message Beperkt tot de eerste 5.000 bonnen. Verfijn de periode voor een volledige export. (limited to the first 5.000 receipts. Narrow the period for a complete export.)