How the reports work

Updated on 2026-10-05

Every report has the same header: a period choice, a Downloaden (download) button, and below that one or more tables with, where useful, a chart.

The period

At the top there are two things side by side:

Under Dit kwartaal and Vorig kwartaal it says which quarter that is, for example 3e kwartaal 2026 (Q3 2026). A week starts on Monday. The button of the period currently chosen is cream with a copper border.

Picking two dates yourself

Click the date button. A window opens with a calendar and two fields.

• Two clicks in the calendar. The first click is the first day, the second click the last. Click the last day first and you get the same period. One day? Click the same day twice.
• Whole months. Click the month name above the calendar (Juli 2026). You then see the twelve months of the year: click the first month, then the last. Juli then september is 1 July up to and including 30 September.
• Typing. Type a date in Van (from) and Tot en met (up to and including) as dd-mm-yyyy, for example 01-07-2026, and press Enter or Toepassen (apply). 1-7-2026, 01/07/26 and 01.07.2026 are understood too. A date that does not exist (31-02-2026) is refused with a message; nothing is chosen then.

The calendar always shows the full first and last week of the month. The days of the previous and next month that fall in those weeks are light grey and can be clicked like any other day — so you pick Monday 29 June to Sunday 5 July without paging. Today has a thin copper border.

With the keyboard: the arrow keys move a day or a week, Home and End go to the start and end of the week, Page Up and Page Down move a month back or forward, Enter or space picks the day, Escape closes the window.

The period stays put

The period you choose stays put when you go to another report — through the tabs at the top, the sidebar or a link. Choose Vorig kwartaal in the cash book and the daily takings, the revenue and the transactions show the previous quarter too. It is still there after reloading the page.

• It is in the page address (?van=2026-07-01&tot=2026-09-30). A bookmark or a forwarded link therefore opens on the same days.
• It applies to you in this salon, and to nobody else: a colleague on the same iPad, or your own second salon, has a period of its own.
• A quick choice stays a quick choice: if you chose Vandaag, tomorrow you see tomorrow.
• Open a report without choosing anything and it starts at its own default: Dagontvangsten (daily takings) at today, the other reports at this month.
• If a report cannot show the chosen period in one go, it says so in a yellow bar and shows the nearest period it can show. Your choice then stays put for the other reports.

The final day counts in full, up to 23:59:59. Every report uses exactly the same boundaries, so a receipt from 23:58 is never in one report and missing from another.

In the top bar the chosen period is spelled out in full: 1 juli 2026 – 30 september 2026.

Downloading

Top right is the Downloaden (download) button. Click it and pick the format:

If the salon has a logo — uploaded under Instellingen → Het salon (Settings → The salon), or brought over from Optios — it appears top right on the PDF, in its own colours; without a logo there is just the text.

Every file contains exactly what is on screen: the same tables, the same rows, the same amounts. Nothing is recalculated.

The download is an ordinary link. So you can also share or save it. The file name contains the report and the period: dagontvangsten-2026-07-01-2026-09-30.pdf.

The download follows the chosen period and the filters, not the visible page. Only those who may see the reports can download them.

To the accountant

On Dagontvangsten, Kassaboek and Transacties there is a button Naar de boekhouder (to the accountant) as soon as you fill in your accountant's email address under Instellingen → Het salon, switch on an accounting package under Instellingen → Koppelingen, or fill in an email address for sales invoices in the ClearFacts integration. One click sends the chosen period along every way that is on, side by side:

• the three reports as CSV attachments to your accountant's address, in your branding and with you as sender — with the same content as Downloaden → CSV. The invoices are not in it;
• every invoice and credit note of the period that was not yet with ClearFacts, each in its own email to the sales invoice address you filled in in the ClearFacts integration. Exactly one document per email: the PDF, or the e-invoice (UBL) when it went out via Peppol. Usually they are already there — an invoice goes to ClearFacts the moment it leaves for the customer or is issued — and this is the safety net. An invoice never goes twice; the Facturen (invoices) list shows when it went. Invoices from Optios do not go by themselves: you send those yourself from that list, if your accountant does not have them yet. If there is no ClearFacts address, the invoices go nowhere — no longer in the mail to your accountant either — and the window says so beforehand;
• every closed till day of the period as a single document to the accounting package that is switched on, split by VAT rate. With ClearFacts this only happens when you switched on Kassadagen ook als document naar ClearFacts (till days also as a document to ClearFacts) there. By default it is off: then the cash book only goes as CSV in the email to your accountant, and never day by day.

The window says beforehand what goes out. How many till days with revenue the period holds, to which package and to which address they go, which days were already with the accountant — those do not go again, not even when they went by the other way — and that today and the days after do not go: a day only goes once it is over. If there is nothing to send, there is no Versturen (send) button and the window explains why.

After the click, a notification says what actually went out. A day the package did not accept is named in so many words and stays on screen until you dismiss it. Every sending leaves a line in the log: Naar de boekhouder verstuurd (sent to the accountant).

Look first yourself: Proefzending naar mezelf (test send to myself). Next to Naar de boekhouder, the owner and the manager have a button Proefzending naar mezelf. It sends exactly the mail your accountant would get for the chosen period — the same text, the same attachments, the same days — to the email address you are signed in with. Only the subject starts with Proef – (test –). If there is a ClearFacts address for sales invoices, you also get every invoice and credit note of the period as a separate email, the way ClearFacts would get them, also with Proef – in front. Nothing goes to the accountant, to ClearFacts or to an accounting package, and nothing is fixed in place: an invoice is not marked as sent afterwards. The button also works while your accountant's address is still empty: that way you see what they would get before you fill it in. Sending to another address is not possible; the test always goes to yourself. Open the daily takings without choosing anything and the period is Vandaag (today), and today is not closed yet: the window then says so and asks you to pick a period at the top that is already over, for example Vorige maand or Vorig kwartaal. That choice then stays put in every report. Without a mail server the test does not leave either. Every test leaves a line in the log: Proefzending naar de boekhouder (test send to the accountant), with the address.

Or ask Hairlien. Say maak alles klaar voor de boekhouder van het vorig kwartaal (get everything ready for the accountant for last quarter) in the bar at the top. She first checks what is still open — open receipts, till days without a counted drawer, what is already with the accountant, the accountant's address, the mail server — each with a link to the screen where you put it right. Then, after your click, she sends you the same test, and only after a second click does it go to the accountant, by exactly the same route as this button. See The assistant.

Automatically, per VAT period. Under Instellingen → Het salon, set Automatisch doorsturen (forward automatically) to Elke maand (every month) or Elk kwartaal (every quarter) — whatever matches your VAT return — and on the first day after the period, at six, exactly the same happens as with the button, for the past month or the past quarter. By default this is off; nothing leaves by itself as long as you do not choose it. A missed turn is not caught up: then you press the button yourself.

What sending fixes in place. Every till day that goes out is noted as with the accountant. From then on a receipt from such a day can no longer be deleted, only reversed: what your accountant holds must not quietly change here. See Reversing and the cash drawer.

If no mail can leave, the CSVs do not go — and nothing is fixed along that way either. With no mail server set up yet, the window says so beforehand, with the way there (Instellingen → Koppelingen → Mailserver). If an accounting package is on, the documents still go there; if none is on, there is no Versturen button and your receipts stay deletable. In the automatic round such a salon is skipped for the mail; the other salons go out as usual.

How the figures are written

Amounts are held internally in whole cents and only divided by a hundred at the very last moment, purely to display them. Never before, never in between.

An empty cell shows —, never 0. No data is something other than zero.

In the total row counts and amounts are added up, but percentages never are: an average of percentages is not a total. Negative amounts are shown in red — a reversal or a cash shortfall should be visible without hunting for the minus sign.

Which receipts count

In every money report a receipt counts if it is afgesloten (closed), not reversed, and not itself a reversal.

So both the original and the reversal drop out. If only the original dropped out, the negative reversal would remain and the day's revenue would come out too low by that amount.

The calculation time at the bottom

Under every report you will see Deze maand · berekend in 42,7 ms (this month · calculated in 42,7 ms). It is not there for decoration: with eight years of receipts, you see that number jump the moment something goes wrong in the calculation.

The charts

Where a chart helps, there is one. Where a table is clearer, there deliberately is none — that is a choice per report, not a missing feature.

The charts are drawn into the page itself, so they come along on a printout too.

The nine reports