The salon
Updated on 2026-10-02
Instellingen → Het salon (Settings → The salon).
Wat de klant van u ziet: op de boekingspagina, onderaan elke bevestigingsmail en op uw facturen. — What the client sees of you: on the booking page, at the bottom of every confirmation email and on your invoices.
Only the zaakvoerder (owner) can reach the settings screens.
Name and logo
| Field | Required | Explanation |
|---|---|---|
| Soort zaak (kind of business) | Kapsalon, Barbier or Schoonheidssalon (hair salon, barber, beauty salon). Decides the words on your own website: "your hairdresser", "your barber" or "your beauty salon" | |
| Naam van het salon (salon name) | yes | Staat als afzender boven elke mail aan uw klanten. Zij zien deze naam, niet HairConnect. — Appears as the sender at the top of every email to your clients. They see this name, not HairConnect. |
| Logo | no | Komt bovenaan de boekingspagina en in elke mail. Een vierkant of liggend beeld van minstens 400 px breed werkt het best. — Appears at the top of the booking page and in every email. A square or landscape image at least 400 px wide works best. |
Where you are
Zolang deze velden leeg zijn, toont de boekingspagina géén adres. Beter niets dan een adres dat niet klopt: een klant die voor een gesloten deur staat, komt niet terug. — As long as these fields are empty, the booking page shows no address at all. Better nothing than an address that is wrong: a client standing in front of a closed door does not come back.
| Field | Explanation |
|---|---|
| Straat en nummer (street and number) | Wat een klant in zijn gps intikt. Zonder gemeente eronder wordt er niets getoond. — What a client types into their sat nav. Without a town below it, nothing is shown. |
| Postcode (postcode) | |
| Gemeente (town) | |
| Land (country) | required, Belgium by default; also the Netherlands, France, Luxembourg and Germany |
The country also determines how phone numbers and VAT are written on documents.
How people reach you
| Field | Explanation |
|---|---|
| Telefoon (telephone) | Verschijnt alleen als u hem invult. Laat leeg als u liever niet gebeld wordt — dan stuurt de boekingspagina de klant naar uw e-mailadres. — Only appears if you fill it in. Leave it empty if you would rather not be called — the booking page then sends the client to your email address. |
| Het gsm-nummer waarop klanten u via WhatsApp bereiken. Staat het ingevuld, dan krijgt uw eigen website een WhatsApp-knop; leeg betekent geen knop. — The mobile number clients reach you on via WhatsApp. If filled in, your own website gets a WhatsApp button; empty means no button. A landline does not work here. | |
| E-mailadres (email address) | Hier komt het antwoord terecht van een klant die op "beantwoorden" duwt in een bevestigingsmail. Leeg betekent dat zo'n antwoord nergens aankomt. — This is where the reply lands when a client hits "reply" on a confirmation email. Empty means such a reply arrives nowhere. |
| Website | optional. https:// is already printed in front — just type www.yoursalon.be. Pasting a full address works too. |
| Btw-nummer (VAT number) | Staat op elke factuur die u vanuit HairConnect maakt. Een tikfout hierin merkt niemand tot uw boekhouder belt. — Appears on every invoice you create from HairConnect. Nobody notices a typo in it until your accountant calls. |
The VAT number is checked and stored in one fixed format. If it is not correct: Dit is geen geldig Belgisch btw-nummer. Vorm: BE0123.456.789. — This is not a valid Belgian VAT number. Format: BE0123.456.789.
A field you clear really does stay empty — and the booking page then does not show it.
Social channels
They appear on your own website, not on the booking page.
| Field | Explanation |
|---|---|
| Instagram, Facebook, TikTok, Pinterest, YouTube, LinkedIn | A username is enough; the full link works too. Under the field you see where the link really goes. |
| Google-bedrijfsprofiel (Google Business Profile) | Open your profile in Google Maps, choose "Share" and paste the link. Your website then shows a button Lees onze recensies op Google (read our reviews on Google) next to Route. Anything other than such a link (it starts with google.com/maps, maps.app.goo.gl, g.page or g.co) is refused. |
No map and no score on your site. An embedded Google map sets cookies on your visitors, and your site would then need a cookie banner; a score we would have to go and read at Google, which is not allowed. The button is enough: Google shows the rest itself.
Invoices to your clients
| Field | Explanation |
|---|---|
| Vervaltermijn in dagen (payment term in days) | Veertien dagen is gebruikelijk. Een factuur die aan de kassa al betaald is, draagt de datum wel maar vraagt niets meer. — Fourteen days is customary. An invoice already paid at the till does carry the date but asks for nothing more. |
| Rekeningnummer (IBAN) (account number (IBAN)) | Komt op elke nieuwe factuur. Wordt nagekeken op het controlecijfer; een factuur die al uitgegeven is, verandert niet. — Goes on every new invoice. Checked against its check digits; an invoice already issued does not change. Not required. |
| BIC (niet verplicht) (BIC (not required)) | De code van uw bank, bv. GEBABEBB. Binnen België en de eurozone volstaat het IBAN. — Your bank's code, e.g. GEBABEBB. Within Belgium and the eurozone the IBAN is enough. |
Fill in the account number yourself, as it appears on your bank statement: HairConnect never fills it in for you. If the check digits do not match, the screen says: Dit rekeningnummer klopt niet: het controlecijfer past niet. — This account number is not right: the check digits do not match.
With an account number, every new invoice shows Rekeningnummer (account number) below the totals and, as long as something is still to be paid, the Mededeling (structured communication) the client mentions with their transfer. In the e-invoice via Peppol the number is stated as the payment method, so the client's accounting package knows where to pay. Without an account number the invoice stays as it was. See Making an invoice.
Your accountant
| Field | Explanation |
|---|---|
| E-mailadres van uw boekhouder (your accountant's email address) | where the CSVs of the cash reports go; empty means no CSVs by mail. If an accounting package is on under Koppelingen, the Naar de boekhouder button stays and the documents still go |
| Automatisch doorsturen (forward automatically) | Uit (off), Elke maand (every month) or Elk kwartaal (every quarter) — choose what matches your VAT return. On the first day after the period, at six, exactly what the button does then happens: the CSVs by mail and, if an accounting package is on, the till days to that package. Off by default |
See How the reports work.
Why those fields may be empty
Optios does not supply a salon's address through its connection, so the fields came out of the migration empty. Fill them in yourself and do not invent them: this is how a salon in Ghent once ended up on a street where it had never been.
Where this data shows up
- on the booking page, under Where;
- at the bottom of every email to your clients;
- on your invoices.
The address and the VAT number are not on the kasticket (receipt) today. See Checking out and closing.
Saving
There is a Bewaren (save) button at the top and at the bottom. After saving you read Bewaard — De wijzigingen staan meteen op de boekingspagina. — Saved — the changes are on the booking page straight away.