ClearFacts — to your accountant
Updated on 2026-08-22
Stuurt elke afgesloten kassadag als één document naar de ClearFacts-Inbox van je boekhouder, opgesplitst per btw-tarief. (Sends every closed till day as a single document to your accountant's ClearFacts Inbox, split by VAT rate.)
Instellingen → Koppelingen → Boekhouding → ClearFacts → Instellen.
The fields
| Field | Required | Explanation |
|---|---|---|
| Persoonlijk toegangstoken (personal access token) | yes | ClearFacts → je profiel → API. Het token is 80 tekens lang, verloopt niet, en heeft de rechten upload_document en read_administrations nodig. Je boekhouder kent dit scherm. (ClearFacts → your profile → API. The token is 80 characters long, does not expire, and needs the rights upload_document and read_administrations. Your accountant knows this screen.) |
| Ondernemingsnummer (company number) | yes | Van het salon zelf, bijvoorbeeld BE 0686.566.196. Dit bepaalt in welke boekhouding de bonnen belanden. (Of the salon itself, for example BE 0686.566.196. This determines which set of books the receipts land in.) |
| Verkoopdagboek (sales journal) | no | Optioneel. Het ClearFacts-dagboek waarin de dagontvangsten belanden — vraag het aan je boekhouder. Leeg laten mag: dan sorteert hij ze zelf. (Optional. The ClearFacts journal the daily takings land in — ask your accountant. Leaving it empty is fine: then they sort it themselves.) |
The company number is checked. If it is wrong, you read Dit is geen geldig Belgisch ondernemingsnummer. (This is not a valid Belgian company number.)
The test
Verbinding testen (test connection) says whether the token works and which set of books it comes out on:
- ClearFacts antwoordt voor {naam} ({nummer}). (ClearFacts answers for {name} ({number}).)
- Het token werkt, maar geeft geen toegang tot {nummer}. (The token works, but gives no access to {number}.) — together with the companies it does have access to;
- Er staat nog geen toegangstoken ingevuld. / Vul eerst een geldig ondernemingsnummer in. (No access token has been filled in yet. / Fill in a valid company number first.)
After that comes one sentence about Peppol:
- Dit ondernemingsnummer staat in de Peppol-directory: je leveranciers kunnen je e-facturen sturen. (This company number is in the Peppol directory: your suppliers can send you e-invoices.)
- Let op: dit ondernemingsnummer staat niet in de Peppol-directory — leveranciersfacturen over Peppol bereiken je dan niet. Vraag je boekhouder hoe je je aanmeldt. (Note: this company number is not in the Peppol directory — supplier invoices over Peppol will not reach you. Ask your accountant how to register.)
- De Peppol-directory gaf geen antwoord; dat zegt niets over ClearFacts. (The Peppol directory gave no answer; that says nothing about ClearFacts.)
Peppol is not a separate integration here and not a toggle. It is the form in which the document is sent, plus this check.
When it goes out
Every night, at half past three. Not at midnight: a salon that closes at 8 pm is sometimes only finished with the till after 11 pm. A day that is still running is deliberately skipped.
Seven days are looked back over, so that a night without network costs nothing.
What goes out is one document per till day, split by VAT rate — exactly as in the Daily takings report.
What you cannot see
There is no screen that shows whether last night's delivery succeeded. If you want to check it, put Rapporten → Dagontvangsten (reports → daily takings) next to what is in your accountant's Inbox.