Absences

Updated on 2026-08-22

Entering leave, illness and training here keeps the calendar honest about who can work.

Where do I find this?

Salon → Afwezigheden (absences).

The form

One section, Wie en wanneer (who and when).

The soorten (types) are not a fixed list. They came across with the Optios import as Feestdag, Verlof, Ziekte, Opleiding, Onbetaald verlof, Inhaalrust, Moederschapsverlof and Klein verlet. This screen offers no way to manage them.

There are already appointments in that period

As soon as you pick a staff member and a period, the screen checks which appointments fall inside it. If there are any, an orange box appears at the bottom of the form — before you save:

Let op: Ada heeft hier al 3 afspraken staan (watch out: Ada already has 3 appointments here)

• 25/08/2026 09:00–09:45 — Marie Peeters
• 25/08/2026 10:00–11:45 — Jan Claes
• 25/08/2026 14:00–14:45 — klant onbekend (customer unknown)

Deze afwezigheid wordt gewoon bewaard. Verzet of bel deze afspraken zelf af — dat gebeurt hier niet vanzelf. — This absence is saved as it is. Move or cancel these appointments yourself; that does not happen here automatically.

The box recalculates as soon as you change the staff member or the dates, so you can hunt for a half day of leave that hits nobody without saving first.

The warning blocks nothing. That is deliberate: someone who is ill is ill, even with six appointments on the books. An absence is therefore always saved. When booking an appointment, a clash is refused — two customers at the same time with the same hairdresser does not exist.

What counts and what does not:

An appointment made up of several parts — cut, let it develop, finish — shows as a single line: it is one visit that has to be moved. If no customer record is attached to the appointment, the line reads klant onbekend (customer unknown). No name is invented.

The rule that counts

Only an absence with the status Goedgekeurd (approved) is deducted from the scheduled hours.

A requested or refused absence does nothing to the roster.

Without that deduction, a week of holiday would show up in the time clock overview as a shortfall of forty hours, and you would go looking for hours nobody should have worked.

Half a day of leave takes half a day off the roster: the calculation uses the overlap, not the Hele dag checkbox.

In the calendar

An absence appears as a hatched band in that staff member's column, with the reason written inside it. You cannot click or drag it.

The list

What is coming up is at the top: the past is no longer yours to solve.

Medewerker (staff member), Soort (type), Van (from), Tot (until), Duur (duration — from one working day onwards in days — 1,5 d — otherwise in hours — 6u30), Hele dag (all day) and Status (status — green when approved, red when refused, orange when requested).

Filters: Medewerker (staff member), Status (status) and Nog te komen (still to come).

If there is nothing yet: Geen afwezigheden — Verlof, ziekte en opleiding hier inboeken houdt de agenda eerlijk over wie er kan werken. — No absences — Entering leave, illness and training here keeps the calendar honest about who can work.

Frequently asked questions

A week of leave only shows up as a single day after the migration. That is a known pitfall of Optios: there, one absence is repeated under each day it covers, each time with the same key. Check it and extend the absence manually.

Does an absence block online booking? It takes the time out of the roster, so the search for free slots no longer offers those hours.

I see no warning even though there is an appointment. Check that the right staff member is selected and that the status is not Geweigerd (refused). If the appointment only falls inside the processing time of a colour, the hairdresser is free at that moment and there is nothing to move.