Booking in deliveries

Updated on 2026-09-03

A delivery records what came in, from whom, when and at what purchase price.

Where do I find it?

Voorraad → Leveringen (Stock → Deliveries).

The form

Delivery

The supplier is deliberately not required. Most salons book a "delivery without an order", with nothing but a label such as 20/08 or wella. If the field were required, you would no longer be able to open and save such a delivery.

Products

A list that starts out empty, with the Product toevoegen (add product) button. Per line:

Order what was sold

At the top of the list is the button Bestellen wat verkocht is (Order what was sold). Pick a period — the past seven days by default — and optionally one supplier. HairConnect then adds up, per product, what was sold and used in the salon in that period and turns that into orders: one delivery per supplier, with status Besteld (ordered), the quantities as lines and the product's purchase price. Products without a supplier go together into one order without supplier.

It is a proposal, not an order at the supplier: HairConnect proposes, you confirm. At that moment no mail is sent and nothing is ordered anywhere. You adjust the quantities like on any delivery and then send the order yourself with Versturen naar leverancier (send to supplier) — see below. The message after preparing tells you straight away which orders cannot be sent because the supplier has no e-mail address. Set the status to Geleverd only when the boxes arrive — that is when stock is added. If nothing was sold or used in that period, the screen says so and creates nothing.

Sending to the supplier

On every row with status Besteld — and at the top of the edit page of such a delivery — there is Versturen naar leverancier (send to supplier), provided a supplier is attached and that supplier has an e-mail address (Voorraad → Leveranciers). Without that address the button is not there and the Verstuurd (sent) column shows Geen e-mailadres bij de leverancier (no e-mail address at the supplier).

No order ever leaves without you clicking Versturen (send) in the confirmation window. That window shows beforehand exactly what leaves: the address, the lines with their quantities, and a box Opmerking voor de leverancier (remark for the supplier) where you can add something (please deliver before Thursday). Save changes to the quantities first: what the window shows is what the supplier gets.

The mail goes out in the salon's house style and with the salon as sender; a reply from the supplier lands at the salon. It contains the salon's name, the customer number at the supplier (if it is on the supplier record), the reference, the product and quantity per line, and your remark. Prices are not included.

After sending, the Verstuurd column fills with date, time and address, and a line appears in the log (Bestelling verstuurd). Sending again is possible — after a correction, for instance — but the window then warns Al verstuurd op … naar … (already sent on … to …), and the supplier receives a second mail.

With the assistant

If the assistant is on, all of this also works with a sentence, whichever screen you are on.

Ordering. Bestel 6 flessen Olaplex nr. 3 or zet 2 dozen folie op de bestelling bij Coiffure Pro. The proposal shows which order the product goes on: the open order at that supplier if there is one not yet sent (if the product is already on it, the quantity goes up), otherwise a new one with status Ordered. No e-mail leaves; the proposal says you choose Send to supplier yourself afterwards. If the product has no supplier on its record, the assistant asks who to order from.

Receiving. De bestelling van Coiffure Pro is toegekomen or de bestelling met referentie 4472 is binnen sets that order to Delivered; the proposal shows the stock per product from old to new. If that supplier has several open orders, the assistant asks which one. We hebben 5 flessen Olaplex nr. 3 ontvangen books a delivery without an order, delivered straight away; if that product is also on an open order, the proposal says so and that order stays on Ordered.

The stock only goes onto the shelf on Confirm, along the same path as when you switch the status on the form. If the till sells a bottle in the meantime, or a colleague receives the same order in the meantime, the proposal lapses instead of counting twice.

The list

The newest orders at the top.

Filters: Leverancier (supplier) and Status.

If there is nothing yet: Nog geen leveringen — Boek een levering in om de voorraad en de inkoopprijzen te laten kloppen. (No deliveries yet — Book in a delivery to get the stock and the purchase prices right.)

Historical deliveries from Optios

The deliveries that came along with the import are accounting, not a stock source. The current stock level came separately with the product export and is today's level; if eight-year-old deliveries were added on top of that, your stock would double.

Many of those imported deliveries have no supplier. That is normal.

Frequently asked questions

Why is there so much "Geen leverancier" in my list? Because the salon usually books without an order, and because most imported deliveries carried none. Searching can therefore also be done on the reference.

Can I receive a delivery partially? There is one status per delivery. Split it into two deliveries if you want to track them separately.